Admittedly the life of a folk-pop singer/songwriter is filled with plenty of Cristal and bikini clad chicks… right. Can you seriously imagine me in that kind of situation? Chances are I’d be in the corner sucking my thumb and crying into my blanket…
It’s more like at least 75% of my music business life is spent as “crouching sciatica hidden carpal tunnel syndrome” perched fighting stance with caffeine IV-drip in an uncomfortable office chair firing off emails and crunching numbers in Excel. Glam, I know. Bitches best recognize. Clerical assistant extraordinaire hooooooooo.
Bearing in mind I have the memory of a flea and the attention span of a gerbil on meth, handling the not-so-exciting business aspects can be quite the challenge. I mean – I can have an extremely productive Tuesday and then come Thursday I’m insanely depressed, feeling like an a.d.d. failure because I will have no recollection what I got accomplished on Tuesday.
Yes, my memory is THAT bad. (The only reason I ever get anything accomplished is that if 10 years of paralegaling taught me anything, it’s learn to fake whatever organizational skills you lack…)
A few posts back I asked how you organize your creativity (and – in some cases – your businesses as well). I got plenty of great replies and having sampled a few of them, wanted to share the ones that appear to be working great for me now. Of course, with my attention span I might forget I wrote this post in 5 minutes but be nice…
The basic survival tools:
1. Google Calendar with added task list feature for keeping track of pretty much anything that’s deadline specific – I cue reminders to be sent to my email and phone as well so there’s far less chance I’ll forget to do something. That is, if I remember to put it in the calendar in the first place…
2. Google docs – for budgeting I use the Spreadsheet feature and for blog drafts, brainstorms, lyrics, etc. I use the Document feature. All fine and dandy until the Cloud explodes (i.e. Google is cranky and doesn’t want to work)
1. Etacts.com – like having a personal assistant reminding you to email folks. I love it.
2. Toggl.com – set up like a standard billing system, it’s an easy way to keep track of whatever you’re working on, and since I’m a sucker for analytics, I can see what percent of my day is being devoted to what tasks (e.g. songwriting vs. pr vs. administrative stuff, etc.) Definitely helpful when I want to determine what projects are worth outsourcing.
Do any of you use the above programs too? Are you happy with them? More importantly perhaps – do you think it’s the program or the user/uses that determine its effectiveness? (Musicians I’m definitely directing these questions to you, but everyone chime in!)